IBFD Self-Archiving Policy

We use the following terms and definitions in this policy:

Versions

Author’s Original Manuscript

The Author’s Original Manuscript (AOM) or ‘preprint’ version is the author’s own write-up of research results and analysis that has been submitted for publication but has not yet had any value added to it by the publisher, such as review, formatting, copy-editing or technical enhancement. All drafts of a work prior to the Accepted Manuscript are considered AOM versions/preprints 

When self-archiving the AOM version of a work, the following acknowledgement should be provided:

This is a preprint version of a work that was submitted for publication in [publication/collection citation details] (year), [collection name] IBFD. Changes may have been made to this work since it was submitted for publication.
The AOM version may be made available under any license, such as a Creative Commons CC BY or other CC license.

Accepted Manuscript

The Accepted Manuscript (AM) or ‘postprint’ version is the author’s version of the manuscript that has been accepted for publication. This version may include author-incorporated changes suggested through the processes of submission, review and editor-author communications, but does not yet include any value-adding contributions by the publisher, such as copy-editing, formatting, technical enhancements and, if relevant, pagination.

When self-archiving the AM version of a work, the following acknowledgement should be provided:

This is the author’s version of a work that was accepted for publication in [publication/collection citation details] (year), [collection name] IBFD. Changes may have been made to this work since it was submitted for publication.
The AM version may be made available under a Creative Commons CC BY-NC-ND license.

Published Work

The Published Work (PW) is the definitive record of research that appears or will appear in a publication or (online) collection and that incorporates value-adding contributions by the publisher, such as copy-editing, formatting, technical enhancements and, if relevant, pagination.

Permission to reproduce the PW version of a work should be requested from IBFD Rights & Permissions.

The proper acknowledgement for reproduction of a Published Work will be provided to the requestor if the permission is granted. 

Metadata & Abstract/First Page

The Metadata of a work generally comprise key elements such as the author name(s), the title of the work (+ subtitle, if available), the title of the collection, book series or journal the work is published in, the volume or issue number, the number of pages, ISBN/ISSN, DOI link (if available), the name of the publishing company and the publication year. The Abstract is a short description or summary of the work.

All versions of a work may be referenced by its Metadata and Abstract. Where relevant, the DOI link or a link to the work’s dedicated page in the IBFD Shop or the publication’s webpage on the IBFD website should be added. In the case of books and book chapters, the author may also include (a link to) the sample excerpt of the book that is available as a free download on the book’s page in the IBFD Shop.

In some cases a screenshot or PDF copy of the first page of the Published Work may be used as well.

Types of platforms

Non-commercial platforms

Non-commercial platforms are sites that promote and provide access to research for non-commercial purposes. Examples are personal webpages hosted on non-commercial websites (e.g. the website of your academic or research institute), departmental and institutional repositories and other non-commercial subject repositories, and non-commercial preprint servers (e.g. LawArXiv).

Commercial platforms

Commercial platforms are sites that provide or use content for direct or indirect financial gain. Examples are company websites, commercial sharing sites and repositories (e.g. SSRN, Academia, ResearchGate, Research Square), commercial preprint servers (e.g. Authorea), and social media channels.

General conditions:

With the exception of news reports, works should always be posted as a PDF file: authors should not copy+paste (part of) the text of their work onto any platform.

• In all cases, the author should provide proper acknowledgement to the (forthcoming) publication of the work by IBFD.
• For publications that are assigned a Digital Object Identifier (DOI), the author should include the DOI link in the acknowledgement to increase exposure of the work.
• Author's Original Manuscript (preprint) and Accepted Manuscript versions should not be added to or enhanced in any way to appear more like, or to substitute for, the final version of the work.
• Copyright is transferred once the author has signed the Publishing Agreement. After copyright transfer, the Author's Original Manuscript version (preprint) should be replaced by the work's Metadata and Abstract, and the record updated with a publication reference and- where relevant - a link to the work's dedicated page in the IBFD Shop, or to the publication's page on the IBFD website.
• PDF copies or screenshots of the first page of the Published Work should contain the original copyright notice.
• Requests to use the full Published Work will be granted in exceptional cases only. Additional conditions may apply.
• Use for commercial gain (whether for a fee or for free) or to substitute for services provided by IBFD is not permitted. Examples of commercial use include the sharing or posting by companies of their employee-authored works for use by their customers or clients; directly associating advertising with such posting; resale and other commercial exploitation of IBFD material (incl. the charging of fees for document delivery or access); creation of derivative works by third parties for commercial purposes; and for-profit educational use by a third party (incl. in electronic course packs and courseware programs).

Additional conditions per type of publication for posting to non-commercial and commercial platforms are listed in the table below. Works published in IBFD publications that are not listed there may only be referenced by their Metadata & Abstract and/or a DOI link (preferred), a link to the work’s dedicated page in the IBFD Shop or a link to the publication’s page on the IBFD website. 

* The embargo period for posting of the Accepted Manuscript starts on the date of first online publication by IBFD.
** The first page of the Published Work may only be used for journal articles and book chapters that comprise 4 or more printed pages. For shorter works, the metadata & abstract should be used.
*** A maximum of 10 news reports may be posted on an annual basis.